Payback calculator for leased printers

The calculator adds the monthly fee to both page rates multiplied by their expected volumes to calculate monthly revenue. It subtracts monthly operating costs, including toner, parts and servicing, to give the monthly contribution: the amount left each month to recover the printer’s purchase cost. The payback period is the printer’s purchase price divided by that monthly contribution.

If the contribution is zero or negative, the printer will not pay for itself at the current pricing. You need to raise the monthly fee or page rates, or reduce costs.

This is a simple, static estimate. It does not account for the time value of money, tax or one-off costs such as delivery, installation and training in the first month. PrinterMS calculates actual returns per printer from real meter readings, with both cash-flow and depreciation-based views. Use this calculator for a quick check that your pricing is heading in the right direction before signing a contract.