PrinterMS: your whole printer leasing business in one system. DCA monitoring, service, inventory, contracts, revenue calculation and one-click batch invoicing.
The only software in the world that monitors your printers and runs your business operations in one place.
Supported printer manufacturers: Ricoh, Kyocera, Konica Minolta, HP, Canon, Xerox, Lexmark, Sharp, Toshiba, Brother, Epson, OKI
Set it up once. The system takes it from there.
Keep your prices, customers and familiar routine. The system takes over the typing; you review and approve.
Monitors.
Always know what is happening across your fleet
A small agent polls printers across brands on the network for meter readings, toner levels and status. Where network access is unavailable, the printer reports by email into the same system.
- Ricoh IM C3500→ 151,036 pages
- Kyocera TASKalfa 3554ciK toner 9%
- Xerox VersaLink C7020→ 88,402 pages
Alerts.
Know about a problem before the customer calls
An error code on the printer? The system opens a service issue automatically. Toner running low? It alerts you before the printer stops and the phone rings.
- SC542 · Ricoh IM C3500service issue open
- K toner 9% · TASKalfa 3554cireplacement due
- No report for 3 days · MP C3004warning
Invoices.
At month end, review and approve
Meter readings become contract charges: monthly fees, page charges and overage. Review the list and issue invoices with one click.
- Hajdú Irodatechnika Kft.HUF 38,733
- Borsodi Nyomda Bt.HUF 29,063
- Pannon Ügyvitel Zrt.Számlázz.hu
Why is there nothing else like it?
Printer software falls into two camps. Leasing companies use one of each, then move data between them in Excel. PrinterMS brings them together.
DCA
Data collectors
They see networked printers: meter readings, toner levels and error codes.
But they do not manage contracts or issue invoices.
ERP
Business management systems
They manage billing, inventory, customers and contracts.
But they cannot see the printers; readings are entered by hand.
PrinterMS is the only software in the world that brings both together in one system.
The agent takes the reading, the contract determines the charge, and the invoice is issued. One system replaces two programs and the spreadsheets moving between them.
See how it comparesOne subscription. All your business operations.
Twelve jobs that used to take two programs, ten spreadsheets and a drawer of paperwork. Every Platform plan includes them all.
DCA monitoring
Meter readings, toner and error codes from the network, across brands.
Email meter readings
Where network access is unavailable, the printer sends its own readings.
Printer fleet
Every printer in one view: location, capabilities and revenue.
Contracts
Template-based contracts, scheduled price updates and per-printer records.
Customers and suppliers
Sites, contacts and prices, one click away.
Service history
Every issue and repair linked to its printer and easy to find.
QR issue reporting
The customer scans the printer label to report an issue; the report opens automatically.
Inventory
Toner and parts: quantities, locations and when to reorder.
Printer lifecycle
From purchase to disposal: costs and revenue.
Revenue calculation
Meter readings turned into contract charges automatically.
Cost tracking
Supplier invoices and parts, allocated by printer and customer.
Batch invoicing
One click sends invoices to Billingo or Számlázz.hu.
Every owner eventually hands over the business. What will you hand over?
One day, a family member may take over your company, or another business may buy it. What matters is what they receive: scattered records or a business they can run.
Handing over before PrinterMS
- printers_readings_2025_v7_FINAL.xlsx
- contracts_COPY_old.xls
- toner_orders_CORRECTED.xlsx
- customer_phone_numbers_NEW.xlsx
Plus a drawer of paperwork: service sheets, signed contracts and notes.
And everything nobody wrote down: prices, discounts and who promised what to whom.
A buyer sees the risk and factors it into the price.
Handing over with PrinterMS
- Every printer, contract and invoice in one system
- A full lifecycle for each printer: service, readings and return on investment
- Routine work automated wherever possible
- Customer knowledge documented rather than kept in your head
- Your successor signs in on day one and sees the whole business
Hand over an organised, working business. That is something a buyer can value.
Pricing you can work out in your head
Only active printers count. Move the slider to your fleet size to see the monthly fee.
500printers
Business plan
HUF 100/ printer
Total monthly fee: HUF 49,900 / month
All modules, unlimited users.
Issue invoices with one click through:
pays for itself.
A small price increase your customers will barely notice can cover the cost of the software. Try it with your own figures: if it does not convince you within 60 days, we will refund every fee.
Payment starts on day one, with a 60-day money-back guarantee. Cancel at any time. EU data storage and Hungarian-language support.